Purpose and Scope of Data Collection
The ERA Shuttle Project is committed to protecting your personal data in compliance with the EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679). This policy outlines how we process, store, and protect your personal information in connection with your application and participation in the project.
Consent Overview
By submitting your application, you consent to the following:
- Data Processing
- Your personal data, including name, contact details, academic and professional information, and other application-related details, will be collected, processed, and stored for the purposes of:
- Evaluating your application.
- Facilitating secondment opportunities.
- Reporting project activities to the European Commission.
- Your personal data, including name, contact details, academic and professional information, and other application-related details, will be collected, processed, and stored for the purposes of:
- Data Retention and Security
- Data will be retained securely within EU borders for the duration of the project and for five years after its completion.
- Access to your data will be restricted to authorized project staff, partner institutions, the Research Executive Agency, and authorized auditors.
- Your Rights
- You have the right to access, rectify, erase, or withdraw your consent for data processing at any time. Withdrawal may impact eligibility to participate.
- To exercise your rights, contact the Data Protection Officer (DPO) or Data Controller as detailed below.
Data Protection Officer (DPO) and Data Controller Information
Data Protection Officer (DPO)
Name: Emanuele Pristerà
Designation: Head – IT and Digital Media Development department
Email: [email protected]
Data Controller
The data controller is AcrossLimits Ltd (Malta).
Registered Address: 2nd Floor, Tower Business Centre, Tower Street, Swatar, Birkirkara, BKR 4013, Malta
Legal Representative: Angele Giuliano
Email: [email protected]
For further inquiries or to exercise your rights, you may also request the updated list of data processors at the data controller’s office or on their website www.acrosslimits.com.
AI-Powered Interview Consent
Participation in an AI-powered interview hosted on a secure German server is optional. By consenting, you agree that:
- The interview will support the development of your career plan.
- Data from the interview will be securely stored within EU borders.
- Specific technical details about the AI platform will be shared once available.
For questions or to exercise your data rights related to AI usage, contact the DPO at [insert DPO emails here].
Grant Management Reporting Consent
Personal data necessary for reporting your secondment into the Grant Management system of the European Commission will be processed as follows:
- Purpose: To fulfill project reporting obligations.
- Access: Restricted to the project coordinator, the Research Executive Agency, and authorized auditors.
- Retention: Data will be stored within the EU for five years after project completion.
To request a copy of your data or to lodge a complaint, contact the project team at [email protected] or the DPOs of the University of Malta, Split, and Gdansk [insert DPO emails here].
Duration of Data Storage
The data collected will be stored for no longer than necessary to fulfill the purposes for which it was collected or subsequently processed. The data will be stored on AcrossLimits’ servers and can be removed following a specific request by the user to the Data Controller at [email protected].
AcrossLimits Ltd is committed to keeping personal and sensitive data confidential with appropriate safeguards to prevent unauthorized disclosure.
Right to Lodge a Complaint
Without prejudice to other administrative or judicial remedies, you have the right to lodge a complaint if you believe that your personal data has been processed in violation of GDPR regulations. Complaints can be addressed to the Maltese Data Supervisory Authority:
Information and Data Protection Commissioner (IDPC)
Email: [email protected]
Declaration and Feedback
By ticking the consent boxes below, you confirm:
- Consent for the processing and retention of your personal data.
- Consent to participate in the AI-powered interview process (if applicable).
- Agreement to the use of your data for grant management reporting.